Many PowerPoint presentations can be improved significantly by following just a few simple rules.
Apply the less is more approach
- If a typical conference or meeting presentation is 45-60 minutes and it takes about 2-3 minutes to present a slide, you have just enough time to present up to 15 slides effectively while still allowing 10 – 15 minutes for open question time and discussion.
- Slides and content should only be included to support and enhance the oral presentation, not duplicate your speaker’s notes verbatim!
Create a sound structure
- Create a sound structure for your presentation by reflecting on the goal of the presentation and then identifying 3 -5 key areas for discussion to deliver that goal.
- Include a title slide, content summary, 1-3 slides to support each discussion area, a concluding slide to sum-up the presentation and final content slide to encourage engagement through discussion and questions.
- Contact details should be included on end slide.
Keep it simple
- As with any design, cut the clutter.
- Apply the 666 rule for simplicity in design: No more than 6 bullets per slide, 6 words per bullet, and 6 word slides in a row.
- No more than one graphic image or chart per slide is another good rule (excluding any corporate logo or other recurring graphic in the design)
- Only use graphic images if it enhances the message and can be viewed easily. A complicated graph or table may be beter issued on a handout.
- Avoid using moving text or images (e.g. flying in text) that distracts the audience.
- Use templates which will go a long way toward helping to maintain consistency.
- Use the same colors and fonts throughout.
- Select graphic images in the same style.
Use easy-to-read font
- Two font families is a good standard to apply.
- Use a sans serif font (e.g. Arial, Helvetica, or Calibri) for body text as these tend to be the easiest to read on screens.
- Use decorative or alternative fonts only for slide titles, and then only if they’re easy to read.
- As a guide, use 36 to 44 point size for slide titles and 28 or 32 point size for body text.
Prepare and practice
- Prepare bulleted speaker script/notes that identify the key messages you wish to get across while each slide is showing.
- Practice your presentation to test timing, flow, script content and ease of use and viewing of slides and speaker notes.
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